Philippine Mondioring Association Inc. (PMRAI)
Constitution and By-Laws
March 4, 2004
Table of Contents
Constitution
Article I Name, Objectives
By-Laws
Article I Membership
Article II Meeting and Voting Article III PMRAI Affiliated Clubs Article IV Directors and Officers
Article V The Club Year, Annual Meeting, Elections
Article VI Committee
Article VII Discipline
Article VIII Amendments
Article IX Dissolution
Article X Order of Business
Constitution
Article I - Name, Objectives
The name of the club shall be the Philippine Mondio Ring Association, Inc. (PMRAI)
Section 1. Primary Objective
To promote the sport of Mondio Ring and the responsible training for all dog breeds capable of competing in the sport and to do all possible ways to bring their natural qualities to perfection.
Section 2. Secondary Objectives
(a) To urge members to adhere to the rules and regulations set forth by the association during its field trials, seminars, fun matches, and general membership meetings.
(b) To develop and affiliate the forming of local and international clubs (in the Philippines and its neighboring countries) so that they may conduct Mondio Ring field trials either officiated or approved by the PMRAI.
(c) To conduct sanctioned matches guided by the rules and regulations set by The GTIM (World Mondioring International Working Group).
(d) To able to send representatives to the International Mondioring Champioship set by GTIM.
(e) To disseminate knowledge regarding Mondio Ring and all related topics about the sport.
(f) To conduct classes for training of dogs and their handlers pertaining to the sport of Mondio Ring.
(g) To encourage the training and certification of Mondio Ring judges and decoys.
(h) Support the use of working dogs for search and rescue work, police work, customs and border patrol work, guide dog work, scenting work and in other ways for which working dogs are utilized.
Section 3. The club shall not be conducted or operated for profit and no part of its income or remainder thereof shall inure to the benefit of any member or individual.
Section 4. The members of the club shall adopt and may from time to time revise the bylaws as may be required to carry out these objectives.
Article V - The Club Year, Annual Meeting, Elections
Section 1. Club Year.
The club's fiscal year shall begin on the 1st day of January and end on the last day of December. The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting.
The annual meeting shall be held in the month of December, at which officers (Delegate to The Philippine Canine Club) and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to their successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected. Elected officers will hold office for two (2) years.
Section 4. Nominations.
No person may be a candidate in a club election who has not been nominated. During the month of November, the board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held approximately 3 weeks prior to the annual meeting date.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. It is also understood that the said candidate shall have no complaint or questions against votes already submitted and mailed by PMRAI affiliated clubs. No person may be a candidate for more than one position, except for the position of Delegate.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article V - The Club Year, Annual Meeting, Elections
Section 1. Club Year.
The club's fiscal year shall begin on the 1st day of January and end on the last day of December. The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting.
The annual meeting shall be held in the month of December, at which officers (Delegate to The Philippine Canine Club) and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to their successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected. Elected officers will hold office for two (2) years.
Section 4. Nominations.
No person may be a candidate in a club election who has not been nominated. During the month of November, the board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held approximately 3 weeks prior to the annual meeting date.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. It is also understood that the said candidate shall have no complaint or questions against votes already submitted and mailed by PMRAI affiliated clubs. No person may be a candidate for more than one position, except for the position of Delegate.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article V - The Club Year, Annual Meeting, Elections
Section 1. Club Year.
The club's fiscal year shall begin on the 1st day of January and end on the last day of December. The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting.
The annual meeting shall be held in the month of December, at which officers (Delegate to The Philippine Canine Club) and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to their successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected. Elected officers will hold office for two (2) years.
Section 4. Nominations.
No person may be a candidate in a club election who has not been nominated. During the month of November, the board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held approximately 3 weeks prior to the annual meeting date.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. It is also understood that the said candidate shall have no complaint or questions against votes already submitted and mailed by PMRAI affiliated clubs. No person may be a candidate for more than one position, except for the position of Delegate.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article V - The Club Year, Annual Meeting, Elections
Section 1. Club Year.
The club's fiscal year shall begin on the 1st day of January and end on the last day of December. The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting.
The annual meeting shall be held in the month of December, at which officers (Delegate to The Philippine Canine Club) and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to their successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected. Elected officers will hold office for two (2) years.
Section 4. Nominations.
No person may be a candidate in a club election who has not been nominated. During the month of November, the board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held approximately 3 weeks prior to the annual meeting date.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. It is also understood that the said candidate shall have no complaint or questions against votes already submitted and mailed by PMRAI affiliated clubs. No person may be a candidate for more than one position, except for the position of Delegate.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article V - The Club Year, Annual Meeting, Elections
Section 1. Club Year.
The club's fiscal year shall begin on the 1st day of January and end on the last day of December. The club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting.
The annual meeting shall be held in the month of December, at which officers (Delegate to The Philippine Canine Club) and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to their successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 5 nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected. Elected officers will hold office for two (2) years.
Section 4. Nominations.
No person may be a candidate in a club election who has not been nominated. During the month of November, the board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person's duty to call a committee meeting, which shall be held approximately 3 weeks prior to the annual meeting date.
(a) The committee shall nominate one candidate for each office (and for Delegate, who may but need not be an officer or director of the club) and positions on the board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. It is also understood that the said candidate shall have no complaint or questions against votes already submitted and mailed by PMRAI affiliated clubs. No person may be a candidate for more than one position, except for the position of Delegate.
(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article VI - Committees
Section 1. Each year the board may appoint standing committees to advance the work of the club in such matters as field trials, seminars, fun matches, general membership meetings, trophies, annual prizes, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.
Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the board upon 5 days written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated.
Article VII - Discipline
Section 1. Any member who is suspended from the privileges of The Philippine Canine Club automatically shall be suspended from the privileges of this club for a like period.
Section 2. Charges.
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of P1,000.00, which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks or more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
Section 3. Board Hearing.
The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present issue a written letter of reprimand to the defendant or suspend the defendant from all privileges of the club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing club meeting which considers the board's recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board's decision and penalty, if any.
Section 4. Expulsion.
Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board's recommendation as provided in Section 3 of this Article. In addition, all voting/active members shall be given notice regarding such meeting. Such proceeding may occur at a regular or special meeting of the club, to be held within 60 days but not earlier than 30 days after the date of the board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board's suspension shall stand.
Article VIII - Amendments
Section 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Recording Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
Section 2. The constitution and bylaws may be amended by a 2/3 vote of of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each active member at least two weeks prior to the date of the meeting.
Article IX - Dissolution
Section 1. The club may be dissolved at any time by the written consent of not less than 2/3 of all members. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Article X - Order of Business
Section 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Call to Order and Roll Call
Minutes of last meeting
Minutes of last board meeting
Report of President
Report of Recording Secretary
Report of Treasurer
Reports of committees
Election of officers and board (at annual meeting)
Election of new members
Unfinished business
New business
Adjournment
Section 2. At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Recording Secretary
Report of Corresponding Secretary
Reports of committees
Unfinished business
New business
Adjournment